The Exhibitors section in the app can be used to load in exhibitors and/or sponsors for your event. Items added in this section can include a name, image and description, as well as social media links. Items entered in this section can also be tied to an interactive map. If an email address is entered, attendees will also be able to tap a link to request information via email.  

You can also assign exhibitors to different categories or filters if you want attendees to be able to easily sort through a long list. 

Click on the Content tab in the CMS, and then click on the Exhibitors section of the app menu to start working with exhibitor items.

From the sponsors or exhibitors screen in the CMS, you can:

  • Add a single item: click the ‘+ Exhibitor’ button at the top and fill out the fields. The name of the exhibitor is a required field.
  • Import multiple items: click the ‘+ Exhibitor’ button at the top, download the CSV template, fill it out, and then upload that same template by clicking ‘Import’.

Editing an Exhibitor

To edit an item already in the Exhibitor section, click on the name of the item. When you’ve finished adding information for the single item, be sure to click 'Save Changes' at the bottom of the screen to save the entry.

Importing Exhibitors via the Template

Here are the guidelines you will need to follow to fill out the template correctly. Required fields are listed in bold. For any columns that you are not filling in data, just leave them blank on the template. Please DO NOT delete or modify any column, including the headers, or the import will not work.

Field
Example / Data Format / Best Practice
Character Limit
Exhibitor Name
DoubleDutch
250
Description
1 Paragraph, Plain Text
4000
Categories*
Comma-separated
e.g. Events, Software
60
Filters*
Create unlimited Filter Groups and Filters in CMS. Comma Separate in template
60
Exhibitor Staff
Attendee IDs for booth staff for this exhibitor
e.g. Attendee001, Attendee003
 
Booth Name
If you've already created an interactive map in the CMS and labeled your booth numbers, you can link the exhibitor to that booth by filling in the # in this column.
e.g. 217
50
Website URL
http://doubledutch.me
2000
Twitter Handle
@DoubleDutch
15
Facebook URL
http://facebook.com/playDoubleDutch
2000
LinkedIn URL
http://linkedin.com/company/doubledutch
2000
Phone Number
(800) 748-9024
50
Email Address
contact@exhibitor.com
 
Lead Scanning Access
Set whether or not each exhibitor will have access to lead scanning in their app. Choose on or off if you are handling payments & access; leave blank if DoubleDutch is handling payments and access for you.
 on/off
Image URL
http://example.com/exhibitorlogo.jpg
Images should be a minimum of 256x256 in PNG or JPG
2000
Exhibitor ID
Exhibitor001
500

*Categories will be created automatically in the CMS upon import. Filter groups and filters need to be created manually in the CMS prior to import.

To import the file after you have completed all the sections:

  1. Click the App Section you would upload the content for.
  2. Click the 'Add' button located at the top.
  3. Select 'Import Excel or CSV file' from the drop-down, then select your file, and click 'open'.
    1. Supported file types for import:
      1. .csv (encoded in UTF-8)
      2. .xls (Microsoft Excel 1997-2004)
      3. .xlsx (Microsoft Excel 2007 and beyond)
  4. That will then take you to the import preview where you can see the summary. If this information is correct, click 'save and continue' and the import will process.

Updating/Adding Exhibitors

In your Exhibitor section of the CMS:

  1. Click the 'Actions' drop-down located to the right.
  2. Select 'Export Data' from the drop-down to export a .csv file of your most up-to-date exhibitor information in the CMS.
  3. Add any additional exhibitor info to the template.
  4. Save your changes to the updated template and re-import in the CMS.